Meeting Cost Calculator

We calculate meeting cost by converting each attendee's annual salary to an hourly rate (salary / 2,080 working hours per year), then multiplying by the number of attendees and the meeting duration. This gives you the direct labor cost of every meeting.

This calculator focuses on direct salary cost, which is the largest component. Fully-loaded employee costs (benefits, office space, equipment) typically add 25-40% on top of base salary. You can mentally adjust the results upward for a more complete picture.

Research suggests that the average organization spends 15% of its total labor costs on meetings. If your recurring meeting costs exceed $500 per session, it is worth evaluating whether the meeting could be shorter, have fewer attendees, or be replaced by an async update.

The most effective strategies are: (1) reduce attendee count to only essential participants, (2) shorten default meeting times from 60 to 25 or 50 minutes, (3) require agendas before every meeting, (4) replace status updates with async tools, and (5) designate meeting-free focus blocks.

Yes! Click the 'Share Results' button after calculating. This copies a URL with your parameters encoded, so anyone opening the link will see the same calculation. Great for making the case to leadership about meeting culture.